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Franklin, TN – Executive Assistant

Franklin, TN – Executive Assistant

Publication Date

February 4, 2020

Aries Clean Energy
Published
February 4, 2020
Location
Franklin, Tennessee
Category
Default  
Job Type

Description

Executive Assistant: Reports directly to the Senior Management Team

Please send resume and cover letter to info@ariesenergy.com - thank you

 

Executive Assistant Responsibilities:

  • Coordinating calendars.
  • Scheduling appointments and events.
  • Acting as a liaison.
  • Preparing reports and updating internal databases.
  • Managing travel arrangements.
  • Managing phone calls and emails.
  • Distributing internal communication.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Preparing and filing expense reports.
  • Performing office duties that include ordering supplies and managing a records database.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
  • Complete any and all requests to provide support/assistance for Senior Management members' personal matters as requested.

 

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of the entire MS Office suite with expertise in PowerPoint.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communication skills.
Apply
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